Skip to main content

Digital Commons

A guide to posting and navigating Cal Poly's DigitalCommons website

How to submit your senior project

Information for Students

Congratulations, you’re graduating soon!

The Kennedy Library is thrilled to support Cal Poly student success by making students’ senior projects available in our online scholarship archive DigitalCommons@CalPoly. By contributing to DigitalCommons@CalPoly, you will have a digital record of your senior project with a permanent URL and access to your project’s download statistics, which you can use on your resume or portfolio, or on graduate school applications.

Steps to submit your senior project

Each department has slight variations on the senior project submissions process outlined below, so check with your department first.

Step 1: Download and fill out the Senior Project Permissions Form

  • You and your advisor must sign the form in the appropriate areas.
  • Only one form per project is required, regardless of the number of authors.
  • Print one copy of the completed form for the Kennedy Library. Your department may also require additional copies of the form — consult with your advisor.

Step 2: Get a Cashier’s Receipt

  • Pay the $12 senior project processing fee online or in person:
    • To pay in person (cash or check only), go to the Cashier’s window in the Administration Building.
    • To pay online (debit or credit card):
      1. Log in to your Cal Poly Portal.
      2. Click on “Money Matters” tab.
      3. Select “Make Payment Now”.
      4. Select “Click Here to Make an Online Payment” at the top of the page.
      5. In the right hand menu, you should see an option to pay either senior project or master’s thesis fee.
  • The senior project fee should only be paid once, regardless of the number of authors.
  • Attach the original receipt to the Senior Project Requirement Form, and keep a copy of the receipt for your records.

Step 3: Deliver the completed Senior Project Requirement Form and Cashier’s Receipt to your Department Office

  • Your Department Office will advise you on the upload of your completed and signed Senior Project Requirement Form and Cashier’s Receipt to the library.
  • Submission options include: (1) scanning the materials and emailing them to Digital Commons Staff at ude.yloplac@snommoclatigid or (2) submitting the materials via campus mail to Senior Projects, Kennedy Library, Building 35.

Step 4: Upload your advisor-approved senior project to DigitalCommons@CalPoly

To upload your project, go to DigitalCommons@CalPoly, click on the link in the sidebar “Submitting a Senior Project?”, click on your department, and select “Submit Senior Project” in the sidebar.

What happens next?

Once the library receives all required documentation - the Senior Project Requirement Form, Cashier’s Receipt, and your uploaded senior project (note: you will receive an automated email confirming your project has been received) - Digital Commons staff will make your senior project viewable on DigitalCommons@CalPoly, and you will receive an email confirming your project is available to the public.

Questions?

Contact ude.yloplac@snommoclatigid.