Citing all sources is important! Including primary sources, which defy many typical citation styles because the materials found in an archive or cultural repository are often unique and so cannot be found elsewhere. People trying to locate your sources at a later date will need to know exactly where and how to retrieve them. The format of your citation will depend upon the citation style you use (e.g. The Chicago Manual of Style, Modern Language Association, etc.), but all have common elements.
When you are researching the archives, it is a good idea to note down information from the finding aid or guide to the collection and from labels on the folder and box - even if not all the information is required in the citation itself. Citing primary sources can be tricky. Never hesitate to ask the archivist, librarian, or your professor for assistance. We are here to help you!
The basic elements that should appear in your citation are:
- Repository: Where is the item held?
Ex: Special Collections and Archives, Cal Poly, San Luis Obispo, CA
- Collection: Include the title and the collection or catalog number.
Ex: MS170 Kenneth L. Waller Bataan Prisoner of War Collection
Ex: Box 1, Folder 3
- The document itself: Include the creator, page, section, and date information where necessary.
Ex: Oral History with Kenneth L. Waller, 1980.
The final citation:
Oral History with Kenneth L. Waller, 1980. MS170 Kenneth L. Waller Bataan Prisoner of War Collection, Box 1 Folder 3. Special Collections and Archives, Cal Poly, San Luis Obispo.