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Digital Commons

A guide to posting and navigating DigitalCommons@CalPoly

Upload Instructions to DigitalCommons@CalPoly

The DigitalCommons@CalPoly is California Polytechnic State University’s open access digital archive promoting discovery, research, cross-disciplinary collaboration, and support for instruction by collecting, preserving, and providing access to scholarly, intellectual, and creative work generated by Cal Poly faculty, students, and related entities.

Before you submit material to the DigitalCommons@CalPoly, first review the submission steps and guidelines in this LibGuide. Be sure you:

  • Have a title page
  • Have the full text of your final advisor-approved senior project in Word or PDF format
  • Have the optional supplementary files (such as datasets) that are an integral part of the project

Download the How to Submit Your Senior Project handout for an on-the-go instruction guide. Need Help? If you need assistance with your account or submitting your senior project, email or call (510) 665-1200. Support desk hours are between 8:30am and 5:30pm Pacific Time. If you have questions specific to the submission process, contact the Digital Commons Staff at

Submitting Your Senior Project

  1. Go to the Senior Projects section in DigitalCommons@CalPoly :
  2. Click on your Department Name.
  3. On the lower right-hand side menu, under Author Corner, click the Submit Senior Project link.
  4. You will be prompted to log in. To log in, click on the My Cal Poly Portal and login using your existing Cal Poly username and password.
    • If you do not have a Cal Poly username and password, you will need to create a free account. To do so, click on “Create New Account”. Follow the prompts to create an account. After your account is set up, follow steps 1 and 2 (above). When you are prompted to log in, be sure to do so under the section “For other existing users”.
  5. Read the Submission Instructions and the Terms of the Non-Exclusive License. Check the box at the bottom of the license and click Continue.
  6. Follow the prompts and enter information about your item including:
    • Full title of your project as it appears on the title page of your project (required).
    • Email address of author(s) (required) – Enter a persistent, non-Cal Poly email, so you will continue to receive monthly download counts for your project or thesis after you graduate.
    • Full names of author(s) (required).
    • Institution (required) – Enter California Polytechnic State University – San Luis Obispo.
    • Date (required) – Enter the month and year as it appears on the title page of your project.
    • Degree name (required).
    • Department (required).
    • College (required).
    • Advisor’s full name (required) – DO NOT include titles such as Dr., Ph.D., Professor or Mr./Ms./Mrs.
    • Subject categories (optional) – Selecting a subject category can improve the discoverability of your project.
    • Keywords (optional) – Entering words not found in the title or abstract can improve the discoverability of your project.
    • Abstract/Summary (highly encouraged) – Entering a brief summary can improve the discoverability of your project.
    • Abstract Format (optional).
    • Access (required) – Default is Open Access –No Embargo Required. Select the appropriate access restriction ONLY IF you and your advisor agreed on a restriction, as indicated on your Senior Project Approval Form.
  7. Upload your file by selecting Upload a file, and click the Browse button to locate your senior project on your computer.
  8. If you have supplementary files, place a check in the Additional Files box. You will be prompted to upload your supplementary content after you click on Submit Paper. See “Supplementary Files” section for more information.
  9. Click Submit.
  10. From this screen you can revise your submission or logout.

Your uploaded paper will be received by the Digital Commons Staff. Once a staff member has also received the cashier’s receipt and completed Senior Project Requirement Form, the paper will be posted to the DigitalCommons@CalPoly, making it publicly viewable on the web. You will receive an auto-generated message to your email account notifying you when your paper is posted.

Supplementary Material
Supplementary files are intended to supplement the full text of the project, such as datasets.

  1. If you wish to upload supplementary files with your electronic senior project, be sure to place a check in the Additional Files box. After you click Submit Paper, you will be prompted to upload supplemental content.
  2. To upload a supplementary file, select Browse to locate and select your file.
  3. Enter a brief description of the file in the Description field.
  4. Click Save New File.
  5. Repeat this process for each additional file you want to upload. When you are done, click Continue.

Checking the Status of your Project

You may check on the status of your item by logging into your account in the DigitalCommons@CalPoly. The status of your paper will appear “under review” until your uploaded content is posted to the site. When it is posted to the site, the status will change from “under review” to “posted”. This means that your item is made viewable to the public. You will not be able to make changes to your paper once the item is posted.

Making Changes to your Uploaded Project

You may upload revisions of your paper ONLY IF THE STATUS OF THE FILE APPEARS AS “UNDER REVIEW”.
You will not be able to make changes or remove your project once it has been POSTED (made public) to the DigitalCommons@CalPoly.

Contact the Digital Commons Staff at for questions.

If you need to revise your submission or add supplementary files, log into your account. Click on the paper title that appears toward the bottom of the My Account page, and select Revise submission or Add supplemental content in the upper left hand corner of the screen.